VOLUNTEER EVENT / OPPORTUNITY SUBMISSION

This form is to submit approved (meaning staff is aware of your intentions and efforts) volunteer events for Cincinnati Parks.
For optimal recruitment, submit at least 60 days in advance of the event date. We have found this strategy to be more effective.
Timely posting and successful recruitment efforts cannot be guaranteed for submissions less than 30 days out.
Social Media posts will not be created with less than 30 days prior to event.
Opportunities will be added to the Cincinnati Parks internal volunteer calendar, added to Better Impact/ appropriate recruitment platforms, and added to the Cincinnati Parks event calendar.
You will receive an automatic email confirmation of your submission, and your event will be added to the outlook calendar. The recruitment links will be included in the calendar invite.
This form can be used multiple times throughout the year, as you confirm schedules.
You can add all events to this form at one time (conservation, community, operations, ect)

INFO ABOUT YOU/YOUR GROUP

Group/Organization Name/CPAC

Name of Primary Contact

Phone Number

Yes, it's okay to send me text messages including confirmations, changes, updates, and/or promotions. Message frequency varies. Message and data rates may apply. View our terms of service & privacy policy.

Secondary Contact Name

Secondary Email

Secondary Phone Number

Which Parks staff members are you coordinating this work with? Please list all that apply.

EVENT / SCHEDULE DETAILS

Event Title

Is this an existing opportunity?

Are you submitting new dates or corrections to a volunteer activity that is already listed?

Location: Park, designated meeting spot, special parking considerations, any additional info.

Description: Brief, including details such as tasks, what to expect, why and how.

Schedule Dates & Times: Please list all event dates, start time, end time. Include rain date info if applicable.

Cancellation: Parks runs a loose cancellation policy due to the varied set of circumstances for sites, type of work and different demographics. The basic rule of thumb is cancellation in the event of severe/threatening weather, weather advisories from the National Weather Service, if the project site will be damaged due to conditions, or set of circumstances due to inadequate leader : volunteer ratio. Cancellation will be determined by staff or site leader. Volunteer Coordinator will assist in communicating to registered volunteers in the most timely manner possible.

If your group has a cancellation policy in addition to Parks policy, please provide the language:

On Site Lead/Contact: List who will be on site to lead the event/opportunity, and include if there is a contact volunteers can reach out to with questions prior to the activity. This may be Parks staff, community leader, organization leader, ect. List all that apply.

Site Contact Phone Number

Is there a cap for your event(s), if so please indicate here.

Additional info about who can participate?

Cincinnati Parks is committed to providing a quality experience at all parks and facilities by providing reasonable accommodations for individuals with disabilities upon request. Is your opportunity accessible for all, please list limitations or accommodations available.

SCHEDULING & RECRUITMENT

For the optimal volunteer experience and effective service events, we have a few requirements in place:

Scheduling & Recruitment

To ensure adequate prep time, we aim to schedule projects at least 6 weeks out. The time is needed to identify, plan, and secure leaders for your project. This also gives ample time to recruit.

Opportunities will be added to the internal volunteer calendar, including all appropriate staff and community organizers. The calendar invite will include recruitment listing links.
Opportunities will be added to the Cincinnati Parks website calendar. If indicated, social media event pages will be created on Cincinnati Parks social media outlets.
Registrations for opportunities will be collected and shared with organizers and staff prior to opportunity.
When sharing opportunities, please include the links for volunteers to register.

Do you plan to share the opportunity on a social media outlet? Please list social media account/website you will share the opportunities.

Do you want a Facebook Event created on the Parks Volunteer Group ?

All opportunities are listed on Better Impact. Please select additional sites you'd like to recruit from:

UC/CCE
University of Cincinnati has a volunteer portal for UC students. Staff has access to admin the portal. This is a great way to connect with younger college aged students. Most of these volunteers are one-time or occasional volunteers. Some UC students do establish an account of our volunteer portal and become regular volunteers. The fulfillment rate is typically < 60% of vols that register will follow through and show.
RegFox Page
This is a registration platform that provides convenient sign ups for volunteers that are interested in one-time or occasional service, and for coordinated corporate or school groups.
Does not require vols to create an account, easy to share on SM, and can help build capacity for new opportunities.
OTHER!
Do you have a connection with a group/college/school that can help recruit volunteers for your effort? Please share below and we can reach out.

Please use this space to tell us anything else important to scheduling and listing your volunteer event/opportunity for recruitment.

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